Billing Specialist


Join us in one of the fastest-growing fields in healthcare. The need for compassionate people, with a desire to make a positive impact is higher than ever. At Indiana Behavior Analysis Academy (IBAA) we’ve made it our mission to provide quality services to children and teens with autism spectrum disorder (ASD) who we have the privilege of assisting.

Roles and Responsibilities include, but not limited to:

Completing billing services for current and future clients of IBAA.

  • Review billing entries for correctness
  • Collaborate with patients, parents, and insurance companies for eligibility, benefits, and claims
  • Complete monthly billing summaries
  • Input financial data into the billing system

Inquires and Referrals

  • Receive referrals from physician’s office
  • Communicate with physician’s office and parents
  • Input information into EMR system

Scheduling Appointments and Mailing Packets

  • Schedule tours for director of clinical services
  • Schedule intake sessions and diagnostic testing for clinical psychologist
  • Schedule ABA assessments for learners who plan to enroll in ABA services
  • Prepare, mail, and manage all packets related to diagnostic services and ABA enrollment

Prior Authorizations

  • Prepare and manage Prior Authorizations for Psych/ABA services
  • Communicate authorization and reauthorization needs with Program Managers (BCBAs)
  • Input authorization information into billing system

Development and Maintenance of Systems

  • Maintain current/updated copies of all insurance cards for all learners (update yearly or with changes)
  • Run Medicaid checks daily and update supervisor with any changes
  • Complete inquiry lists

Assist Billing Supervisor

  • Assist with administrative duties as needed
  • Communicate insurance responsibilities with families
  • Understand industry-specific policies and standards (i.e. HIPPA)

Company Expectations

  • Maintain positive interactions with employees
  • Adhere to company policy
  • Conduct other responsibilities as determined by the organization

IBAA reserves the right to add or suspend any or all roles and responsibilities.


  • Great customer service skills
  • Administrative experience in a medical practice
  • Experience with medical billing, ABA billing preferred
  • Excellent written and oral communication skills
  • Proficiency with Microsoft Excel, Work, and Outlook

Job Type

$16.00 – $19.00 per hour

Dental insurance
Health insurance
Life insurance
Paid time off
Paid training
Professional development assistance
Referral program
Retirement plan
Vision insurance

Patient demographics

Monday to Friday

Travel requirement
No travel

Work setting

Ability to Relocate
Kokomo, IN. Relocate before starting work (Required)

Work Location
In person

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