Frequently Asked Questions

Getting Started

Contact your pediatrician or primary care physician and schedule an appointment to share your concerns. If your healthcare provider supports the need for diagnostic testing, they will submit a referral. Once the testing referral is sent to our program, a member of our enrollment and billing team will contact you within 2 business days to obtain additional information and schedule an initial consultation. While families work through diagnostic testing, they are encouraged to learn more about our ABA program and other local ABA providers. Researching and educating yourself on all therapy options available is time well spent.

Call 765-419-0411 or email us. Inquiries can be made by medical providers, parents, and/or caregivers. A member of our enrollment and billing department will follow up within 2 business days to gather basic information and request a doctor’s referral if one has not already been provided. Once a referral is provided, our team will schedule an initial consultation and tour to gather additional clinical information and review the next steps of the diagnostic testing and the ABA enrollment process. During this time, the clinical leaders will share information about our program and answer any questions you may have.

It is common to experience a wait for ABA services, as there are more individuals in need of ABA therapy than clinicians available to provide the service. While we prefer brief wait times, individuals often experience a 6 to 18-month wait.

ABA is primarily funded through commercial insurance, Indiana Medicaid, or private pay options. IBAA is in network with Medicaid and common commercial insurances. Our billing department communicates with families regarding coverage, copays, and expected out-of-pocket expenses prior to enrollment. Our billing department files claims for in-network providers and helps families with other insurance questions or needs.

IBAA can accept private pay but encourages families to explore insurance funding, as intensive one-on-one ABA services are expensive. We also encourage families to explore additional grants and programs that may assist with deductibles, co-pays, etc. Indiana Resource Center for Autism provides a list of financial assistance programs for families. We intend to serve families of every economic status, so please notify us if you have financial or insurance concerns.

1. Gather medical records and documents that might help us complete paperwork or understand your child’s medical

2. Make sure to complete the questionnaire and any documents sent to you before the assessment. Our clinical team
will review these documents in preparation for the assessment.

3. Have goals in mind for your child.

  • What are your primary concerns, as it relates to your child’s success?
  • What short-term goals do you have for your child?
  • What long-term goals do you have for your child?

Ideas for goals:

  • Communication (vocal, sign language, communication device, etc.)
  • Social Skills (play/interaction with other, etc.)
  • Daily Living or Independence (bathing, brushing teeth, dressing, meal prep, community activities/job skills, etc.)
  • Maladaptive behaviors (tantrums, aggression, elopement, property destruction, repetitive behaviors, self-injury, etc.).
  • Tolerance (medical & dental visits, haircuts, wearing glasses, food expansion, etc.)

4. Make a list of your questions; don’t be afraid to ask us to explain in more detail or in a way you understand.

About IBAA

IBAA has three centers located in Kokomo, Indiana that provide services to residents of Kokomo, Logansport, Walton, Galveston, Peru, Greentown, Tipton, Russiaville, Michigantown, among other rural areas and towns within driving distance of Kokomo.

We have three locations in Kokomo, which each support individuals of a particular age range and/or area of focus. Our centers support children between 2 and 21 years of age.

IBAA is owned and operated by a Board Certified Behavior Analyst (BCBA), with 15+ years’ experience as a BCBA guides the mission, vision, values, and ethics of IBAA. Her primary motivation for developing this organization was to offer families a program that puts children and families first while elevating the quality of services available to many autistic individuals.

IBAA recognizes the importance of supporting children of varied ages and levels of need. We have received positive feedback related to offering a separate program for early learners, accepting children with increased behavioral need, and developing programs specific to adolescents.

IBAA’s clinical leaders have at least 10 years of experience in the field and have demonstrated excellent clinical skills before taking on a leadership role. IBAA recognizes that experienced, available clinical leadership is imperative for the best outcomes. Therefore, a full-time clinical leader is assigned to each center and maintains an active role in program review and oversight.

IBAA offers structured group learning programs essential in our learners transitioning into a group learning environment. The clinical leaders and BCBAs collaborate with our full-time group leaders to develop individualized, meaningful social and group goals for each participant. At our Early Intervention and Intermediate Learning Centers, learners receive one-on-one support from their primary therapist as they participate in pre-planned group activities during the therapy day. At IBAA and Options Charter School, the level of support in group therapy sessions is determined by the individual’s needs within that group therapy environment.

In addition to Board Certified Behavior Analysts, IBAA has assistant supervisors and team members employed to provide an added layer of supervision to therapists and support learners through the direct implementation of therapy. These supports prevent us from having to cancel therapy during times of staff illness and shortages.

Every clinical staff employed at IBAA receives extensive training related to their position, as well as mandatory company-wide annual training. For example, staff receive training on neurodiversity, abuse/neglect, HIPAA, harassment, etc. Therapists also receive considerable preparation before they obtain their certification and work independently with learners.

During the first few weeks of employment, new therapists complete 40 hours of training on standards outlined by the Behavior Analyst Certification Board, pass a competency assessment, and pass a written, proctored exam. In addition, IBAA requires that all new therapists receive at least 16 hours of onsite classroom instruction regarding course content and its application in the clinic setting (including role-playing), 10 hours of direct observation of assigned learners, and supervised implementation until the therapist is fully certified as a Registered Behavior Technician.

To ensure that skills are maintained after the formal training process, a minimum of 5% of implementation time will be supervised by a BCBA. This supervision includes continued training on programming, ABA procedures, ethics, and professional guidelines as they relate to specific learners. Therapists receive quarterly written and scored observations. Additional training is provided if the therapist’s score falls below the “meets expectations” criteria.

Safety is one of our highest priorities. We conduct routine safety and maintenance walkthroughs, emergency drills, and trainings to ensure that our centers are safe for everyone. Some of our proactive safety measures are listed below.

  • Employees must pass a background check prior to their first day and every two years after.
  • Clinical staff must maintain their basic life support certification and complete emergency safety procedures training annually.
  • All our facilities are locked and require key fob entry. Guests are required to sign in and/or be accompanied by a staff member.
  • All centers have closed-circuit camera systems that are used to monitor common areas throughout each building.
  • IBAA maintains policies and procedures to ensure the safety of learners as well as staff, including a child protection policy stating that a single employee cannot be alone with a learner behind a closed door for any reason.
  • Clinical staff receive extensive crisis intervention training so they may safely intervene if a learner’s behavior turns to continuous aggression, continuous self-injury, and/or high magnitude that poses a risk to themselves or others.
  • Monthly safety and maintenance walkthroughs are completed at each site.
  • Each facility routinely conducts fire, tornado, and intruder drills along with keeping a crisis binder of procedures and checklists for almost any emergency.

About IBAA Therapy

Our clinical team will conduct assessments that include interviews with the family, to guide the development of goals for your child’s treatment plan and therapy. Each goal will reflect a skill that is important for the continued growth and development of your child. For example –

  • If your child does not have a preferred mode of communication when entering therapy, a sizable portion of their initial treatment plan will focus on communication.
  • If your child is not able to complete important daily activities such as hand washing, bathing, brushing teeth, etc., the treatment plan may focus on hygiene and daily task completion.
  • If your child is harming themselves, the team will focus on behavior intervention that provides meaningful, safe alternative behavior.

We use multiple assessment tools to ensure that a wide variety of skill areas are evaluated. The team ensures that your child’s wants and needs, along with the goals and priorities of your family are thoroughly assessed and reflected in treatment plans.

Your child’s assigned BCBA (Program Manager) will facilitate discussions surrounding goal development and progress as they conduct monthly parent meetings. Treatment plans require frequent updates, as they are typically developed for 3 to 6 months periods. Each updated plan requires the same thorough assessment and family collaboration.

Your child will have a team of four primary therapists. Each therapist will receive thorough training on your child’s program, preferred activities, medical needs, and daily routine. Having multiple individuals support each child helps increase “flexibility” and generalization of skills, which is imperative to the mastery and maintenance of new skills. Therapy schedules will be discussed in detail during the tour, assessment, and/or enrollment process.

IBAA closes for major holidays, occasional staff training days, and days that present dangerous weather or environmental conditions. IBAA’s attendance policy recognizes the importance of family vacations and time off related to illness and unexpected events. Our team will work with you to plan and prepare your child for breaks in therapy that consist of multiple days. See our schedule of closure dates.

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